ARCHIVE

CONSULTING

Oproma offers consulting services to organizations seeking to digitize and archive important paper documents. Oproma will tailor a solution to best meet your business requirements.

Oproma will determine:

Resources & training required
Hardware & maintenance required (Scanner/Workstation/CD-DVD Duplicator)
Software/Licensing required (Image Capturing/OCR)
Document preparation strategy
Scanning options (DPI, Output Format, Compression)
Naming conventions
OCR (Optical Character Recognition)
Quality Control/Quality Assurance Procedures & Methodologies
Archiving (CD/DVD/External Drive/USB Key)
Disposal methods (Shredding, incineration, etc.)

In addition, Oproma offers:

Technical support
Training and implementation of digitizing strategy
Turn-key solution for digitizing standing offers. (Competitive process for the selection of service provider in your area.)
Approval strategy and transfer via Web (Oproma System)

“Scanning activities often include sorting, transporting, opening, extracting, adding separator sheets, batching, unfolding, jogging, and others. The true cost of capture is largely dependent upon these prep activities. The Association for Work Process Improvement (TAWPI) conducted a study in 2003 that showed over the first 3 years of owning a capture system, 78% of the cost is labour, and the number one labour activity is prep. It is estimated that pre-scan prep labour constitutes 30% to 50% of the total costs. Up to half of the costs associated with document capture occurring prior to scanning.”
The Association for Work Process Improvement (TAWPI)